Notice to stop accepting file authentication application
According to the notice from the Chinese Embassy, the visa center will stop accepting file authentication application since 11th, Jan, 2024.

Bellow is the notice from the Embassy.
 
Notice on the Abolition of Consular Authentication Services by the Chinese Embassy and Consulates General in Canada after the Apostille Convention comes into effect between China and Canada
2023-12-25 14:01
On November 7, 2023 and January 11, 2024, the Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents (hereinafter referred to as the Convention) comes into effect respectively in China and Canada. The Hong Kong Special Administration Region and the Macao Special Administration Region of China acceded to the Convention previously, the Convention will continue to apply to the two regions.
Starting from January 11, 2024, public documents within the scope of the Convention executed in Canada only need to obtain an Apostille issued by Canadian competent authorities (see the attachment for detailed procedures) before they can be sent to Chinese mainland for use, authentication by Canadian competent authorities and the Chinese Embassy and Consulates-General in Canada are no longer required.
On the same day, authentication services at the Chinese Embassy and Consulates-General in Canada will no longer be provided.
According to the provisions of the Convention, an Apostille issued by a country is used to certify the authenticity of the signature on the public documents, the identity of the signatory of the document at the time of signing, and to confirm the authenticity of the seal on the document when necessary. The completion of an Apostille issued in Canada does not guarantee the acceptance of the public documents by the relevant user in China.
Applicants are suggested to check in advance with the relevant party in China about specific requirements for format, content, time limit, translation, and other specific requirements before proceeding with the relevant Apostille application.


Information for obtaining an Apostille in Canada

 

1. Global Affairs Canada and relevant Ministries in some provinces are competent authorities for issuing Apostilles.

 

2. Global Affairs Canada is responsible for issuing Apostilles for the following documents: (1) documents issued by the Government of Canada; (2) documents notarized in Manitoba, New Brunswick, Newfoundland and Labrador, the Northwest Territories, Nova Scotia, Nunavut, Prince Edward Island, Yukon, regardless of where they were issued in Canada. 

 

3. Ministry of Justice of Alberta, Ministry of the Attorney General of British Columbia, Ministry of Public and Business Service Delivery of Ontario, Ministry of Justice and Attorney General of Saskatchewan are responsible for issuing Apostilles for documents notarized in the above-mentioned provinces, regardless of where they were issued in Canada.

 

4. Ministry of Justice of Quebec is responsible for issuing Apostilles for the documents issued or notarized in the province.

 

The above information is for reference only. Please contact the Canadian competent authorities for issuing Apostilles or refer to its official information for specific procedures and requirements.

 

(1) Global Affairs Canada Authentication Services

——General pages and contact information

https://www.international.gc.ca/gac-amc/about-a_propos/services/authentication-authentification/step-etape-1.aspx?lang=eng

Email: docs@international.gc.ca

Telephone: 1-833-928-1551

——Apostilles pages and contact information

https://www.international.gc.ca/gac-amc/about-a_propos/services/authentication-authentification/apostille-convention.aspx?lang=eng

Email: apostille@international.gc.ca

 

(2) Ministry of Justice of Alberta

https://www.alberta.ca/document-authentication-other-jurisdictions-countries

Email: official.documents@gov.ab.ca

Telephone: 1-780-427-5069

 

(3) Ministry of the Attorney General of British Columbia

https://www2.gov.bc.ca/gov/content/governments/government-id/guide-to-the-authentication-of-documents

Email: BCAuthentication@gov.bc.ca

 

(4) Ministry of Public and Business Service Delivery of Ontario

https://www.ontario.ca/page/authenticate-document-use-outside-canada

Telephone: 1-416-325-8416

 

(5) Ministry of Justice and Attorney General of Saskatchewan

https://www.saskatchewan.ca/government/notarized-documents-legislation-maps/authenticating-notarized-documents

Email: authserv@gov.sk.ca

Telephone: 1-306-787-5972

 

(6) Ministère de la Justice du Québec

https://www.quebec.ca/justice-et-etat-civil/services/faire-demande-apostille

 


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I. Application Procedure: Step 1 The document shall be sent to a local notary public, lawyer or Commissioner of Oaths of Canada for notarization. Step 2 The notarized document shall be brought to the Chambre des Notaires du Québec (Adresse: 2045 Rue Stanley, suite 101 Montréal, Québec, Tel: 5148791793) or the government of New Brunswick (Address: P.O. Box 6000, Fredericton, N.B., Tel: 5064444417) for authentication. Step 3 The authenticated document shall be submitted to the Chinese Visa Application Service Centre for consular authentication by the Chinese General Consulate in Montreal. Notes: If the applicant would like to bring the document to one of Chinese Consulates-General in Canada for consular authentication (Please click here for the consular jurisdiction of the Chinese Embassy and Consulates General in Canada ),the notarized document shall be authenticated by the authentication office of the corresponding province or territory(Click here for the contact information of the above-mentioned offices). II. Important notes: 1. The document for consulate authentication should be true and lawful, and doesn’t contain any content which is injurious to national interests or social public interests of China; 2. If the document submitted for consular authentication contains more than one page, it shall be properly bound as a volume by applying sealing wax, eyelets, paging seal, steel seal or other methods to avoid any substitution and ensure the integrity of the documents . 3. According to the provisions of the relevant authorities of China, the certificate for no spouse or single status affidavit used for marriage registration in China remains valid for 6 months from the date of issuance. Therefore, the applicant should apply for it again if the mentioned certificate has been issued for more than 6 months from the date of issuance. 4. Notarial certificates of marriage status, health and non-criminal record, which are for the purpose of adoption in China, shall not be legalized if they have been issued for more than six months. 5. Consular officers of the Embassy or Consulates-General of China in Canada will review the documents to be authenticated. The Embassy or Consulates-General will not authenticate a document if its notarization or legalization procedure is found to be incomplete, its content is against Chinese laws and regulations, its format fails to meet the standards, or it is found to be forged or altered. 6. Consular officers may request the applicant to provide additional documentation to support the application. 7. If the content of an authenticated document is forged or altered, the consular authentication shall be invalid. 8. An authenticated document shall not be forged or altered. Any legal liability caused by the applicant's forgery or alteration of the document shall be borne by the applicant. 9. A document can only contain one single issue. A document that contains more than one issues or includes unrelated content should not be accepted for consular authentication.10. Documents issued in China, such as notarized certificates, IDs, Driver’s Licenses, Marriage Certificates, and so on, will not be accepted for consular authentication. 11. The Chinese Embassy or Consulates-General only confirm the authenticity of the signatures of the authentication officers and official seals of the Global Affairs Canada or the authorized departments or organizations of local governments , and should not be responsible for the content of the authenticated documents.III. Documents Required for Application 1. One fully and accurately completed and signed Application Form for Consular Legalization (Please click here to download) by the applicant. 2. The original and a photocopy of the document that has been authenticated by the Canadian authentication authorities. 3. The original and a photocopy of the data page of the applicant's valid passport or driver’s license. The passport or driver’s license will be returned as soon as the application is accepted. 4. The original and a photocopy of the permanent resident card, study permit or work permit(if applicable) is also needed, if the applicant is not a Canadian citizen. The above-mentioned original card or permit will be returned as soon as the application is accepted. 5. If an applicant entrusts someone else to submit the application on his/her behalf, a photocopy of both the entrusted person's and the applicant's passport or driver’s license should be provided. 6. If a document is of a company or an organization, a photocopy of the passport of the legal representative of the company or organization and an official document that can prove the person's legal representative status should be provided. Consular Authentication Process
I. Application Procedure:
Step 1
The document shall be sent to a local notary public, lawyer or Commissioner of Oaths of Canada for notarization.
Step 2
The notarized document shall be brought to the Chambre des Notaires du Québec (Adresse: 2045 Rue Stanley, suite 101 Montréal, Québec, Tel: 5148791793) or the government of New Brunswick (Address: P.O. Box 6000, Fredericton, N.B., Tel: 5064444417) for authentication.
Step 3
The authenticated document shall be submitted to the Chinese Visa Application Service Centre for consular authentication by the Chinese General Consulate in Montreal.
    Notes: If the applicant would like to bring the document to one of Chinese Consulates-General in Canada for consular authentication (Please click here for the consular jurisdiction of the Chinese Embassy and Consulates General in Canada ),the notarized document shall be authenticated by the authentication office of the corresponding province or territory(Click here for the contact information of the above-mentioned offices).

II. Important notes:
    1. The document for consulate authentication should be true and lawful, and doesn’t contain any content which is injurious to national interests or social public interests of China;
    2. If the document submitted for consular authentication contains more than one page, it shall be properly bound as a volume by applying sealing wax, eyelets, paging seal, steel seal or other methods to avoid any substitution and ensure the integrity of the documents .  
    3. According to the provisions of the relevant authorities of China, the certificate for no spouse or single status affidavit used for marriage registration in China remains valid for 6 months from the date of issuance. Therefore, the applicant should apply for it again if the mentioned certificate has been issued for more than 6 months from the date of issuance. 
    4. Notarial certificates of marriage status, health and non-criminal record, which are for the purpose of adoption in China, shall not be legalized if they have been issued for more than six months.
    5. Consular officers of the Embassy or Consulates-General of China in Canada will review the documents to be authenticated. The Embassy or Consulates-General will not authenticate a document if its notarization or legalization procedure is found to be incomplete, its content is against Chinese laws and regulations, its format fails to meet the standards, or it is found to be forged or altered.
    6. Consular officers may request the applicant to provide additional documentation to support the application.
    7. If the content of an authenticated document is forged or altered, the consular authentication shall be invalid.
    8. An authenticated document shall not be forged or altered. Any legal liability caused by the applicant's forgery or alteration of the document shall be borne by the applicant.
    9. A document can only contain one single issue. A document that contains more than one issues or includes unrelated content should not be accepted for consular authentication.
  10. Documents issued in China, such as notarized certificates, IDs, Driver’s Licenses, Marriage Certificates, and so on, will not be accepted for consular authentication.
 11. The Chinese Embassy or Consulates-General only confirm the authenticity of the signatures of the authentication officers and official seals of the Global Affairs Canada or the authorized departments or organizations of local governments , and should not be responsible for the content of the authenticated documents.

III. Documents Required for Application
    1. One fully and accurately completed and signed Application Form for Consular Legalization (Please click here to download) by the applicant. 
    2. The original and a photocopy of the document that has been authenticated by the Canadian authentication authorities.
    3. The original and a photocopy of the data page of the applicant's valid passport or driver’s license. The passport or driver’s license will be returned as soon as the application is accepted.
    4. The original and a photocopy of the permanent resident card, study permit or work permit(if applicable) is also needed, if the applicant is not a Canadian citizen. The above-mentioned original card or permit will be returned as soon as the application is accepted.
    5. If an applicant entrusts someone else to submit the application on his/her behalf, a photocopy of both the entrusted person's and the applicant's passport or driver’s license should be provided.
    6. If a document is of a company or an organization, a photocopy of the passport of the legal representative of the company or organization and an official document that can prove the person's legal representative status should be provided.
Notice to stop accepting file authentication application
According to the notice from the Chinese Embassy, the visa center will stop accepting file authentication application since 11th, Jan, 2024.

Bellow is the notice from the Embassy.
 
Notice on the Abolition of Consular Authentication Services by the Chinese Embassy and Consulates General in Canada after the Apostille Convention comes into effect between China and Canada
2023-12-25 14:01
On November 7, 2023 and January 11, 2024, the Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents (hereinafter referred to as the Convention) comes into effect respectively in China and Canada. The Hong Kong Special Administration Region and the Macao Special Administration Region of China acceded to the Convention previously, the Convention will continue to apply to the two regions.
Starting from January 11, 2024, public documents within the scope of the Convention executed in Canada only need to obtain an Apostille issued by Canadian competent authorities (see the attachment for detailed procedures) before they can be sent to Chinese mainland for use, authentication by Canadian competent authorities and the Chinese Embassy and Consulates-General in Canada are no longer required.
On the same day, authentication services at the Chinese Embassy and Consulates-General in Canada will no longer be provided.
According to the provisions of the Convention, an Apostille issued by a country is used to certify the authenticity of the signature on the public documents, the identity of the signatory of the document at the time of signing, and to confirm the authenticity of the seal on the document when necessary. The completion of an Apostille issued in Canada does not guarantee the acceptance of the public documents by the relevant user in China.
Applicants are suggested to check in advance with the relevant party in China about specific requirements for format, content, time limit, translation, and other specific requirements before proceeding with the relevant Apostille application.


Information for obtaining an Apostille in Canada

 

1. Global Affairs Canada and relevant Ministries in some provinces are competent authorities for issuing Apostilles.

 

2. Global Affairs Canada is responsible for issuing Apostilles for the following documents: (1) documents issued by the Government of Canada; (2) documents notarized in Manitoba, New Brunswick, Newfoundland and Labrador, the Northwest Territories, Nova Scotia, Nunavut, Prince Edward Island, Yukon, regardless of where they were issued in Canada. 

 

3. Ministry of Justice of Alberta, Ministry of the Attorney General of British Columbia, Ministry of Public and Business Service Delivery of Ontario, Ministry of Justice and Attorney General of Saskatchewan are responsible for issuing Apostilles for documents notarized in the above-mentioned provinces, regardless of where they were issued in Canada.

 

4. Ministry of Justice of Quebec is responsible for issuing Apostilles for the documents issued or notarized in the province.

 

The above information is for reference only. Please contact the Canadian competent authorities for issuing Apostilles or refer to its official information for specific procedures and requirements.

 

(1) Global Affairs Canada Authentication Services

——General pages and contact information

https://www.international.gc.ca/gac-amc/about-a_propos/services/authentication-authentification/step-etape-1.aspx?lang=eng

Email: docs@international.gc.ca

Telephone: 1-833-928-1551

——Apostilles pages and contact information

https://www.international.gc.ca/gac-amc/about-a_propos/services/authentication-authentification/apostille-convention.aspx?lang=eng

Email: apostille@international.gc.ca

 

(2) Ministry of Justice of Alberta

https://www.alberta.ca/document-authentication-other-jurisdictions-countries

Email: official.documents@gov.ab.ca

Telephone: 1-780-427-5069

 

(3) Ministry of the Attorney General of British Columbia

https://www2.gov.bc.ca/gov/content/governments/government-id/guide-to-the-authentication-of-documents

Email: BCAuthentication@gov.bc.ca

 

(4) Ministry of Public and Business Service Delivery of Ontario

https://www.ontario.ca/page/authenticate-document-use-outside-canada

Telephone: 1-416-325-8416

 

(5) Ministry of Justice and Attorney General of Saskatchewan

https://www.saskatchewan.ca/government/notarized-documents-legislation-maps/authenticating-notarized-documents

Email: authserv@gov.sk.ca

Telephone: 1-306-787-5972

 

(6) Ministère de la Justice du Québec

https://www.quebec.ca/justice-et-etat-civil/services/faire-demande-apostille